It can happen in an instance. A bad storm, fire or major system failure can turn your business upside down. Running a business means a multitude of data – data that needs to be backed up, so any unexpected event doesn’t create a myriad of extra, unnecessary and stressful work for you and your team. Focus on what’s important – your work and productivity, not damage control.

Do you have a backup plan? If not, read on to learn quick tips on how to put one in place. If you do have a backup plan, assess whether it’s effective or missing important elements and in need of an update. 

  1. Make three copies of all your data. Three may seem like overkill, but you can never be too cautious and prepared. Utilize the cloud, storage tape, optical drives or hard disk drives. How do you choose a cloud service? Things to think about:
    • Security policies: The whole point of having a backup is to remain secure, right? If your cloud service doesn’t make their security policies (malware protection, permissions, patching, etc.) available to you, that’s a red flag.
    • Datacenter: A reputable data center that has the right capabilities, cooling systems, reliable internet and power, and so on, is a must.
    • Brand awareness: Trusting your peers is likely a smart move when it comes to choosing your cloud provider. Ask the provider if they service any recognizable names or any other companies in your particular line of work.
  2. Store one copy off-site. The idea is that, if a storm hits where your business is based and knocks out all of your data, the off-site copy is far enough away that the same storm wouldn’t affect it. The general rule is to store it at least four hours away. The protection that off-site storage can afford you may save you thousands of dollars one day. Consider network-attached storage (NAS) or storage area network (SAN) for this.
    • NAS: Each NAS resides on a local area network (LAN), has a separate IP address and works through an Ethernet connection. Depending on the sophistication of the NAS, it can even hold enough disks to support a redundant array of independent disks (RAID). There are benefits to a RAID, including faster data transfer and more storage capacity.
    • SAN: This type of network operates on Fibre Channel connectivity and is usually utilized for larger workloads than a NAS. It’s also a little more expensive than a NAS, but may be more secure. As well, a SAN is a bit more specialized and, depending on the knowledge that your IT department has, may require the hiring of a dedicated team.
  3. Assess your backup strategy periodically. Implementing a good backup is the perfect start, but you must remember to actively monitor your systems for any issues that may arise. Look at your server event logs and firewall activity, and always ensure that your antivirus is up to date.

Employ these tactics proactively every day, and you’ll be set if any unfortunate event strikes. Not sure where to begin? Contact us today to start securing your business.

Recent Posts